Last updated: April 2026 · BBQ Deals on Weels
The parties below agree on the following in this document:
1. BBQ Deals on Weels, trade name of BV Adrona, Prinsenpad 63 bus 001, 2310 Rijkevorsel, VAT BE 0690.646.334, hereinafter also referred to as "BBQ Deals on Weels" or "we".
2. The client, hereinafter also referred to as "the customer", "you", "Client".
These terms apply to all quotes and agreements relating to the sale and delivery of goods and the provision of services, including the catering of festivities, receptions, dinners and similar activities in the broadest sense, as well as the provision of staff, spaces and materials and the like.
All prices stated are exclusive of VAT. A VAT rate of 12% applies to food, and 21% to drinks, in line with the applicable Belgian legislation. BBQ Deals on Weels always invoices as Adrona BV (VAT BE 0690.646.334). All prices stated are exclusive of the fixed travel cost, additional staff at the customer's request, the rental of additional materials, unless otherwise stated or agreed in writing. In the event of an unforeseen increase in cost-determining factors, we may increase the prices stated in our quote by up to 20% without the customer's prior agreement. Unforeseen costs at the time of catering can be added to the final invoice afterwards.
3.1. After approval of the quote we ask for a 50% deposit, payable within 7 working days of receiving the deposit invoice, and in any case at least 7 days before the event. The deposit confirms your reservation.
3.2. The remaining balance of 50% is paid on the day before the event or on the day itself. This applies to both private and business customers. We do not apply separate invoicing terms for companies.
3.3. Payment is possible by cash, Bancontact or bank transfer to account number BE21 3632 4986 8303 in the name of BBQ Deals on Weels (BV Adrona). All transfers must be accompanied by the reference "Customer name + event date".
3.4. If an invoice is not paid by the due date, interest of 2% per month becomes due by operation of law and without notice of default, with every started month counting as a full month.
3.5. Any non-payment of an invoice on the due date renders all outstanding invoices payable by the same buyer immediately due.
3.6. In the event of late payment, in addition to default interest, a fixed compensation of 10% on the principal amount is due by operation of law and without notice of default, with a minimum of € 125, to cover extrajudicial collection costs, without prejudice to the creditor's right to claim compensation for judicial collection costs and other damages.
In the case of delivery or collection of goods without services, we ask you to pay the full amount at the latest at the time of delivery by cash, Bancontact or bank transfer to BE21 3632 4986 8303.
You have a free cancellation period of 3 working days after sending your agreement on the quote. If you cancel the agreement afterwards, the cancellation terms set out in article 5 apply.
If the agreement requires the consent of a third party for its performance (e.g. permits for occupying public domain, hiring an event venue, etc.), the client takes timely care of obtaining that consent at their own expense. They demonstrate this in writing to BBQ Deals on Weels. Failure to obtain the required permits is entirely at the client's risk.
If a client cancels an agreement in whole or in part, they owe the following cancellation costs as compensation, expressed as a percentage of the amount stated in the agreement for the relevant goods or services. Three days before and on the day(s) of performance: 100% of the total invoice amount. Fourteen days to 3 days before the day(s) of performance: 75% of the total invoice amount. 14 days to 1 month before the day(s) of performance: 35% of the total invoice amount, plus costs incurred. More than 1 month before the day(s) of performance: the agreed deposit is retained. Full or partial cancellation of an agreement by the client must be made in writing. For determining the cancellation costs, the date of receipt of this written notice by BBQ Deals on Weels is decisive.
The performance of the agreement between the client and BBQ Deals on Weels is based on the numbers, chosen formula and requested quantities stated by the client. If the actual numbers are lower than the number agreed (or estimated) under the agreement, per the quote accepted by the client, BBQ Deals on Weels has the right to maintain the total price, irrespective of fewer people being present. If the actual numbers are higher, or if the client increases the number of guests, the formula or the requested quantities after accepting the quote, BBQ Deals on Weels has the right to raise the price proportionally and charge additional costs for ingredients, staff, materials, transport or preparation.
In the event of force majeure, BBQ Deals on Weels has the right, after notifying the client, to cancel its obligations to perform the agreement, to the extent not yet performed, in whole or in part, without judicial intervention being required. Force majeure shall in any event also include:
BBQ Deals on Weels is solely liable for any damage to the extent it can be directly attributed to BBQ Deals on Weels, while any compensation is capped at 50% of the agreed price, and BBQ Deals on Weels can never be held liable for consequential damages.
BBQ Deals on Weels reserves the right to refuse or terminate orders and/or assignments whose content conflicts with any statutory or other government provision, even if the order and/or assignment has already been confirmed or started. BBQ Deals on Weels has the right at all times to refuse orders and/or assignments whose content, in its judgement, conflicts with the good name or interests of BBQ Deals on Weels, or to (immediately) terminate the order and/or assignment whose performance had already begun, insofar as this becomes apparent at a later stage. BBQ Deals on Weels has the right (where the above applies) to full reimbursement of costs already incurred for the preparation and performance of the order and/or assignment, and is then also not liable for damages resulting from the non-performance or early termination of the order and/or assignment.
All complaints must be sent by email or letter to: BBQ Deals on Weels (BV Adrona), Prinsenpad 63 bus 001, 2310 Rijkevorsel, or by email to bbqdealsonweels@gmail.com. Any dispute regarding the final invoice must be sent within 48 hours after the performance of the assignment, with the postmark serving as proof of date where applicable. Any dispute is settled under Belgian law and falls under the exclusive jurisdiction of the courts of Antwerp. The customer undertakes to first try to resolve any disputes through consultation and dialogue with BBQ Deals on Weels.
We have the right to publicise our services and name through advertising such as business cards, printed coasters, clothing, digital advertising at the location and time of the catering assignment, and the right to use the name of the customer or their company as a reference for commercial purposes (among others on social media) without prior agreement, unless you refuse this in writing at the time of your reservation. BBQ Deals on Weels reasonably assumes that the customer has no objection to the taking and publication of photos for commercial purposes on social media and elsewhere. If the customer does not wish this, they must inform BBQ Deals on Weels by email at the latest 1 week before the event. Even after a post or image has been placed on social media, they have the right to have it removed. BBQ Deals on Weels cannot however be held liable for the unwanted publication of information, images and/or posts on (social) media if the customer has not previously indicated in writing that they did not want this. The image or information in question will simply be removed in that case.
At the latest 14 days before the start of your event we would like to receive the following final details (binding by record):
Anything for which no explicit agreements have been made is taken care of by the customer.
For every assignment the customer must provide the following facilities at the venue:
Power and water are required on site. Without these facilities BBQ Deals on Weels cannot perform the assignment. In that case the full agreed fee remains due.
We will visit the venue by appointment to determine what material will be needed, what should be rented, and to check fire safety and hygiene.
The customer undertakes to choose a venue for their event that properly allows the organisation, taking safety and hygiene into account. The customer makes all necessary arrangements with the owner of the event venue (keys, plates, cutlery, utilities, etc.) and pays for the use and consumption of utilities such as water and electricity. All necessary facilities must be available to the BBQ Deals on Weels team.
From the moment the customer collects the food from us, they are responsible for the safety and hygiene of the collected food. Chilled dishes must be transported below 7°C, frozen dishes at a maximum of -18°C and hot dishes at no less than 65°C. If the customer does not have suitable transport, they can rent a thermo-box from us.
At the place and time of the occasion it is also the customer's responsibility in this case to store/serve the food at the temperatures indicated above. Food is brought to or kept at the desired temperatures without delay.
Food that has been kept hot for an extended period must be discarded after the occasion for safety reasons. If the customer wishes to keep the leftovers anyway, all responsibility of BBQ Deals on Weels for any food spoilage and any health complaints lapses.
It is up to the customer to communicate all relevant information regarding allergies by email to BBQ Deals on Weels at least 14 days in advance. No surcharge is applied for this by BBQ Deals on Weels, unless the number of allergic guests is more than 20% of the total guest count. This is assessed on a case-by-case basis. The customer can always request the allergens in advance.